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10 tips for a smooth office move

24-April-2013 14:49
in General
by Admin

Office moves are fraught with difficulty and potential for disaster; from computers and equipment going missing, to storage boxes collapsing while being carried and items being labelled incorrectly and ending up in the wrong place.

That’s why it’s important to plan the move with great care. As the old adage goes, fail to plan, plan to fail!

At G B Nationwide Crate Hire we hear many stories of moves going wrong from customers who perhaps went to the wrong commercial moving company and received shoddy old crates and had poor customer service so that ordered items arrived at the wrong time.
There are a number of things you can do to ensure your office move goes as smoothly as possible:

1.    Remember, it’s better to over-order than under-order crates or you could be left with a lot of office equipment and items it’s almost impossible, and even dangerous, to move without boxing up.

2.    Go to a reputable firm with good crates, client service record and packaging materials. Check on customer testimonials and even ask to speak to previous clients about their experience with the company.

3.    At the same time as searching for the right packaging, crates and handling equipment provider, create a space plan of your new office. On the move days, ensure this is shared with all removal men and staff.

4.    Carefully label all crates, boxes, cages etc. using coloured labels. Print out colour sheets of paper and tack them to the new areas of the office corresponding to the coloured labels.

5.    Make sure everything you’re taking with you will fit into the new space! It’s surprising how many times we hear about furniture and large desks not fitting through doors and up stairwells.

6.    Be careful with information technology equipment, especially printers and photocopiers as there may be special requirements for moving such items.

7.    Contact the relevant local authorities and reserve parking if necessary.

8.    Wrap delicate electrical items (and even not so delicate) carefully using bubble wrap and/or other wrapping materials. Place in secure, strong crates.

9.    Secure draws and cupboard doors with strong tape, where appropriate.

10.    Keep the right leads with the right computers by taping them to the relevant computer.

11.    For everything you’re not taking, label it ‘not to be moved’ or ‘rubbish’ (if it is).

12.    Make sure you’ve contacted your business utility provider in good time so that your new space has power and heating.

13.    If you don’t have one in-house, it could be a good idea to hire a tech expert to ensure all computer systems and networks are all connected up correctly.